Moving to a new office can be stressful. It is also time-consuming and costly, but you must do what needs to be done. However, it’s not all doom and gloom if the move is well planned out. Here are some timely tips on how to prepare for an office move.
1. Start on Your Move Plan Early
When moving offices, timing is very important. You need to move out upon the expiry of the current office lease and move into your new office at the agreed upon time. The best way to meet your time deadlines is to start planning your move today. When you plan early, you minimize the impact the move has on your business. You’ll also have adequate time for preparing employees for an office move.
2. Review Your Existing Lease Agreement
Before planning an office move, you need to review your current lease agreement. Find out how much more time you have left on your lease and see how you can work that out with the property owner. Ensure you sort all pending issues pertaining to your current lease before you sign the new property lease.
3. Involve Your Employees
The moving process will also affect your employees in one way or another. Therefore, it is important for you to involve them. Make sure to send an office move memo to employees well in advance. This allows them to adjust to the idea and also gives you time to find out how the new location will affect their ability to commute to work. They will also raise any other issues they have with the move. It is also important that you make them part of the planning and moving. This will make the transition easier for everyone in the office.
4. Get Info on Your New Premise
Once you settle on a new premise, ask for the blueprint. You need to get acquainted with the layout of the premise. Take time to identify key components of your new premise such as storage spaces, doorways, AC ducts, and electrical ducts. You can use this information to develop your office layout. Make sure you have enough time for the required renovations before you move in.
5. Involve IT Experts
Computer networking and connection of telephone and internet lines in your new premise are some of the tasks you will need to get done in your new office. It is, therefore, important for you to involve an IT team. They will evaluate the new premise and advice on any required IT infrastructure upgrade to make everything come together. This is how to prepare for an office move.
6. Decluttering and Downsizing
The cost of your move will be determined by the amount of stuff you need to move and the distance between your old office and the new one. The best way to minimize the cost of moving is to only move with the office furniture and equipment that is necessary. You could also contact Discount Car rental company for a rental moving truck. Donate or sell anything you do not need to move with.
7. Let Your Partners and Customers Know You’re Moving
Now that you know how to prepare for an office move, don’t forget to inform your clients and partners of the move. Let them know the date you are moving and also when your new premise opens for business.
